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Bid to Host a Future Drive-In

So, you are considering on being a Drive-in Host...

 

There are many benefits to hosting a Drive-in which include institutional pride, a chance to show off your campus, Student/Staff networking, and strengthening workshop work relationships with other departments on your campus. Before you commit your institution to the huge commitment, below are a few considerations:

  • Gather Institutional Support
    • Talk with Supervisors and upper administration about feasibility
    • Review essentials to hosting with supervisor and upper administration
  • Support
    • Volunteers (it’s strongly recommended that you have volunteers from your campus to assist with the tasks and projects leading up to, and on the day of, the Drive-in event. Between 15-30 volunteers are recommended)
    • Gather a host committee (working collaboratively with the Drive-in Committee chairperson and Committee Host Liaison, which is usually a committee member from the host institution)
  • Location
    • Large Venue – is capable of seating 500 or more people
    • Break-out rooms (10-20 for program sessions – seating up to 25)
  • Institutional Services
    • Catering/Dining
    • Technology
    • Parking
  • Responsibilities
    • Secure all venues/facilities on your campus
    • Make arrangement with your university dining/catering staff for conferee meals
    • Coordinate registration location
    • Confirm all room reservations
    • Secure parking passes
    • Confirm volunteers for preconference and day of conference tasks
    • Secure A/V needs (operators, equipment and room assignments)
    • Assign registration staff for conference opening (including greeters)
    • Have all signage and directions prepared (room signs, etc)
    • Clear and concise notes from meetings and any useful information that will be shared with future RAPs and/or conferences
Sound good? Don’t shy away because you are the people that keep the Drive-ins going. WACUHO is very appreciative of all of the volunteers.
 
Should you decide to take on the responsibility of hosting the Drive-in, please reach out to the current committee chairs at northerndrivein@wacuho.org to express your interest!
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